Agile Labs provided Uniworld Logistics with  automated Data Synchronization in its solution.

 

BUSINESS SITUATION

Data Synchronization with the limited bandwidth made Possible

Uniworld Logistics Pvt. Ltd., is emerging with a new identity and dimension as one of the most versatile Logistics service provider in the industry. The company has many co loaders across the globe. Thus they required a system to exchange data with their co loaders. The long job cycle in their current system was a real pain for the data entry operators. Also the manual way of calculating job profits resulted in error prone MIS reports. Thus a complete system to manage their business processes covering Freight Management, Finance, Payroll along with CRM etc. was a major necessity for effective and efficient functioning.

CHALLENGES

  • Key challenge was to provide a system which is easy to use as well as to synchronize data from all branches to HO with the limited bandwidth.
  • Mapping of unique processes in Freight forwarding (like Shipment tracking, Job Costing, Co-loader integration, Customs gateway integration).
  • Controlling the scope as the customer themselves were not clear of what they needed, the requirement kept changing.
  • Domain expertise was a key challenge. This was mitigated by UWL providing 2 dedicated resources to be a part of the implementation team.

TECHNOLOGY AND TOOLS

  • PROFIT 5RM 6.2
  • AXPERT 7.7.6.7
  • Microsoft .Net Framework, ASP .Net, VB .Net, C#
  • Oracle 10g
  • XML
  • Delphi
  • Microsoft Windows Server 2008
  • Linux
  • Microsoft Office 2007
  • Microsoft Projects 2007

SOLUTION

Logistics Operation Package was implemented to cover freight forwarding operations of UWL covering Air / Sea imports and exports, in all branches of UWL, in 6 Calendar months (including rollout in all branches)

Finance Module – General ledger, Account Receivable, Accounts Payable, Bank Reconciliation modules, were implemented in all branches next.

CRM – Following processes implemented & used effectively within UWL o

  • Lead management
  • Opportunity management
  •  Contact management
  •  Activity management
  •  Account management
  • 360 degree view of customers

Payroll module was implemented in 10 days time.

Employee Portal – for the employees to view / edit their personnel information and to view notice board information.

Overseas Rollout – Rollout of Operations Package in Shanghai, Hong Kong and Singapore. BENEFITS Improved shipment tracking. A smart client facilitates a single point master creation that helps synchronization between various branches. Enhanced customer / profitability analysis. A highly efficient Job Costing algorithm provides accurate costing information. Better control over invoice creation and job cycle

BENEFITS

  • Improved shipment tracking.
  • A smart client facilitates a single point master creation that helps synchronization between various branches.
  • Enhanced customer / profitability analysis. A highly efficient Job Costing algorithm provides accurate costing information.
  • Better control over invoice creation and job cycle
  • Profitability analysis was possible only at the end of the month. But today profitability can be seen instantly.
  • Easy navigation through the inbox concept wherein the whole process can be viewed from a single screen.
  • No redundant data entry. Automated finance voucher creation. The number of head counts in Accounts department reduced by 40 %.
  • Automatic creation of jobs and on time manifestation.
  • Manifestation which took 20 min before is now been processed within 3 Min,using our technology – Profit 5RM
  • Enhanced irregularity monitoring and proactive system alerts
  • Better Credit Control.

VOLUME 

  • Installed in 18 branches across the globe
  • Each branch at an average generates 5000+ invoices (Job Orders) and records 7000 supplier bills per month.
  • Total number of invoices raised by UWL = 25,000 to 30,000 per Month
  • The incremental data from all the branches are synchronized to HO and vice versa, in a interval of 15mins
  • 4,00,000 transactions per year per country

PROJECT STATISTICS

Effort : 60+ man months

Project Duration : 18 months + Long term support contract .

Peak Team Size : 8

Concurrent Users : 75+

 

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